E.K.T - ΕΚΤΑΚΤΗ ΓΕΝΙΚΗ ΣΥΝΕΛΕΥΣΗ



ΕΚΤΑΚΤΗ ΓΕΝΙΚΗ ΣΥΝΕΛΕΥΣΗ


ΚΟΙΝΟΠΟΙΕΙΤΑΙ σε όλα τα μέλη της Ελληνικής Κοινότητας Τορόντο ότι θα πραγματοποιηθεί Έκτακτη Γενική Συνέλευση των μελών την Κυριακή 28 Μαΐου, 2017 στις 3:30μ.μ. στο Πολυμενάκειο Πολιτιστικό Κέντρο, 30 Thorncliffe Park Drive, Τορόντο, Οντάριο.

Ημερησία Διάταξη
  1. Έναρξη

  1. Εκλογή Προεδρευόντος

  1. Πρόταση του Διοικητικού Συμβουλίου για τροποποιήσεις του καταστατικού. Οι προτάσεις για τις αλλαγές επισυνάπτονται.

  1. Λήξη

Βανέσσα Κηρυττοπούλου Γενική Γραμματέας

15 Μαϊου, 2017

Εάν δεν έχετε ανανεώσει τη συνδρομή σας, παρακαλώ όπως επικοινωνήσετε με τα γραφεία της Ελληνικής Κοινότητας Τορόντο στο τηλέφωνο 416-425-2485 ή επισκεφτείτε την ιστοσελίδα www.greekcommunity.org


NOTICE OF SPECIAL GENERAL MEETING

NOTICE is hereby given to all members of the Greek Community of Toronto that there will be a Special General Meeting on Sunday, May 28, 2017 at 3:30 p.m., at the Polymenakion Cultural Centre, 30 Thorncliffe Park Drive, Toronto, Ontario.

Order of Business

  1. Call to Order

  1. Election of Chair

  1. Motion made by the Board to amend the Bylaws of the corporation. The motion for the amendments is attached.
  2. Adjournment
Vanessa Kiryttopoulou

Secretary-General

May 15, 2017

If you have not renewed your membership, please call the offices of the Greek Community of Toronto
at 416-425-2485 or visit www.greekcommunity.org

Proposed By-law Changes to the existing Bylaws of September 30, 2012

NUMBER OF DIRECTORS

Section 3.01(a) currently reads as follows:

NUMBER OF DIRECTORS

  1. (a) The ordinary and day-to-day administration of the Corporation shall be conducted by Board of fifteen (15) directors. The elected Board shall have the authority to appoint up to an additional three (3) directors with some degree of expertise, who in their totality shall act as the board of directors of the

Corporation (and will be referred to herein as the “Board” or the “Board of Directors”) and the said directors shall do all acts and things as are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done at a general or special meeting of the members. Any increase or decrease in the number of directors shall be approved by special resolution at the Annual General Meeting.


Section 3.01(a) Proposed Amendment to read as follows:



  1. (a) The ordinary and day-to-day administration of the Corporation shall be conducted by Board of fifteen (15) elected directors plus the Chair of Pronia (Ladies Auxiliary). The elected Board shall have the authority to appoint up to an additional three (3) directors with some degree of expertise, who in their totality shall act as the board of directors of the Corporation (and will be referred to herein as the

Board” or the “Board of Directors”) and the said directors shall do all acts and things as are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done at a general or special meeting of the members. Any increase or decrease in the number of directors shall be approved by special resolution at the Annual General Meeting.


ELECTION OF DIRECTORS

Section 3.04 (a) currently reads as follows:

Directors shall be elected for a term of three (3) years by the members by personally cast ballot according to the provisions of the Election By-Law of the Corporation. Retiring directors shall be eligible for re-election to the Board of Directors if they otherwise qualify, subject to a maximum term limit of three (3) consecutive terms, or for an aggregate period of nine (9) consecutive years. Retiring directors shall continue in office until a successor shall have been duly elected or appointed. A retired director who has served for a consecutive period of nine (9) years will once again be eligible to stand for election to the Board following a minimum absence from the Board of three (3) years.
Section 3.04 (a) Proposed Amendment to read as follows:

Five (5) Directors shall be elected for a term of three (3) years, Five (5) shall be elected for a term of two (2) years, and Five (5) Directors shall be elected for a term of one (1) year. The 5 candidates receiving the highest number of votes cast will be elected for the 5 year term, the next 5 candidates with the highest number of votes cast will be elected for a 2 year term and, the remaining 5 candidates with the highest number of votes cast will be elected for a 1 year term.

All Directors will be elected by the members by personally casting ballot according to the provisions of the Election By-Law of the Corporation. Retiring directors shall be eligible for re-election to the Board of Directors if they otherwise qualify, subject to a maximum term limit of three (3) consecutive terms amounting to 9 consecutive years, or for an aggregate period of nine (9) consecutive years. Retiring directors shall continue in office until a successor shall have been duly elected or appointed. A retired director who has served for a consecutive period of nine (9) years will once again be eligible to stand for election to the Board following a minimum absence from the Board of three (3) years.


MEMBERS MEMBERSHIP


Section 7.06 currently reads as follows:

Lifetime members shall be those persons who have fulfilled the above qualifications and have submitted a completed information sheet together with payment of membership fees totaling a minimum of $1,000. Lifetime members shall be exempt from the payment of any future membership fees in excess of $1,000.

Section 7.06 Proposed Amendment to read as follows:

Lifetime members shall be those persons who have fulfilled the above qualifications and have submitted a completed information sheet together with payment of membership fees totaling a minimum of $1,000. Lifetime members shall be exempt from the payment of any future membership fees in excess of $1,000.

No new lifetime members shall be accepted after December 31, 2017.


BY-LAW NO. 3 - ELECTION BY-LAW

A BY-LAW RELATING TO THE CONDUCT OF ELECTIONS OF THE GREEK COMMUNITY OF TORONTO

PART II: ADMINISTRATION

GENERAL

2.01 The General Assembly shall appoint as a committee of members an Election Committee composed of eleven (11) persons no later than the first day of June in an election year.

Change to:

2.01 The General Assembly shall appoint as a committee of members an Election Committee composed of five (5) persons for a three (3) year term, no later than the first day of June in the year their term expires.

TERM OF OFFICE

  1. Subject to the provisions of this By-Law and unless otherwise determined by the General Assembly, the Chairman of the Election Committee shall hold office until the first meeting of the General Assembly held immediately following the election.
Changed to:
  1. Subject to the provisions of this By-Law and unless otherwise determined by the General Assembly, the

Chairman and the Election Committee shall hold office for three (3) years. Their Term expires upon the election of the new Elections Committee at a meeting of the General Assembly held following their 3rd year term of office.


PART III: PROCEEDINGS PRELIMINARY TO ELECTIONS

TERM OF OFFICE

3.01 Notwithstanding any other general or special by-law the term of office of the Governing Council, the election to which is governed by this By-Law, shall be three (3) years, commencing on the first (1st) day of January immediately following the regular election.

DELETED – Covered under By-Law No 1. Section 3.04 (a)
---------------------------------------------------------------------------------------------------------------------

3.03 An election shall be held in accordance with this By-Law for the Community in the year 2003 and in every third year thereafter.

Changed to:

3.03 An election shall be held in accordance with this By-Law for the Community in the year 2018 and every year thereafter.


ANNUAL GENERAL MEETING / ΕΤΗΣΙΑ ΓΕΝΙΚΗ ΣΥΝΕΛΕΥΣΗ

Sunday, May 28th, 2017, 4:30p.m. / Κυριακή, 28 Μαΐου 2017, 4:30μ.μ.


Polymenakion Cultural Centre / Πολυμενάκειο Πολιτιστικό Κέντρο

30 Thorncliffe Park Drive, Toronto, Ontario / 30 Thorncliffe Park Drive, Τορόντο, Οντάριο

Agenda / Ημερήσια Διάταξη

  1. Constitution of Meeting and Call to Order

Έναρξη της Συνέλευσης και Κάλεσμα σε Τάξη

  1. Election of Chair

Εκλογή του Προεδρεύοντος

  1. Approval of Agenda

Έγκριση της Ημερήσιας Διάταξης

  1. Approval of the Minutes of the March 6th, 2016, Annual General Meeting

Έγκριση των Πρακτικών της Γενικής Συνέλευσης της 6ης Μαρτίου, 2016

  1. Report of the President

Αναφορά Προέδρου

  1. Report of the Treasurer

Αναφορά Ταμία

  1. Report of the Secretary General

Αναφορά Γενικού Γραμματέα

  1. Report of the Chairs of the Departments (if any)

Αναφορές των Προέδρων των Τμημάτων (αν υπάρχουν)

  1. Question Period

Περίοδος Ερωτήσεων


10. New Business

Νέα Θέματα


11. Adjournment

Λήξη της Συνέλευσης


Vanessa Kiryttopoulou, Secretary-General / Βανέσσα Κηρυττοπούλου, Γενική Γραμματέας
May 15th, 2017 / 15 Μαΐου, 2017


Note / Σημείωση: If you wish to add an item to the Agenda, please notify the Secretary-General in writing to secretary@greekcommunity.org by Thursday, May 25th, 2017.


Εάν επιθυμείτε να προστεθεί κάποιο θέμα στην Ημερήσια Διάταξη, παρακαλούμε όπως ενημερώσετε γραπτώς την Γενική Γραμματέα μέχρι την Πέμπτη, 25 Μαΐου 2017.

Note / Σημείωση: The AGM information package is available at the GCT office, 30 Thorncliffe Park Drive.


Το πακέτο πληροφοριών για την Ετήσια Γενική Συνέλευση είναι διαθέσιμο στα γραφεία της Ελληνικής Κοινότητας Τορόντο, 30 Thorncliffe Park Drive
Name

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